Yardao

Vehicle Yard Management

Built by fleet managers, for fleet managers.

Fleet tracking, MOT compliance, service bookings, stock and invoicing - all in one place, built for bodyshops and automotive yards.

Zao AI built in - run your yard by just talking to it

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Organized automotive yard with managed vehicle stock
Modern service bay for bookings and compliance
Fleet dashboard used to manage vehicles in a yard
Live fleet tracking Real-time vehicle visibility
MOT compliance Never miss key dates
Service bookings Plan repairs faster
Stock and invoicing From parts to invoice

Before Yardao

Yards get messy when everything lives in different places.

Spreadsheets, WhatsApp messages, paper notes and disconnected systems make it hard to know what is ready, what is delayed and what needs attention.

Vehicles are hard to locate
Bookings get missed
Compliance dates are forgotten
Parts and jobs are not connected
Teams lose time chasing updates
Then Zao brings it back under control.

How Yardao works

From scattered updates to one live yard view.

Step 1

Add your vehicles

Import or register vehicles into Yardao and give every unit a clear status, location and history.

Step 2

Manage work and movement

Assign bookings, repairs, services, parts and tasks to the right team members.

Step 3

Track everything in real time

See what is ready, what is delayed, what needs attention and what can leave the yard.

Zao - AI fleet assistant

Just talk to your yard. Zao handles the rest.

Type it or say it. Zao understands plain English, turns commands into yard actions, and updates the dashboard while your team keeps moving.

A smiling automotive yard employee showing a phone with the Zao dashboard
Zao helps yard teams run commands from a phone and see the dashboard update instantly.
Zao command received Book HN74 ABC for tyres on Friday
Voice + text ready

Yardao everywhere

Control your yard. From anywhere.

Open Yardao on your phone, tablet or laptop and keep the team aligned in real time. Managers can check status, bookings, stock and compliance while moving through the yard.

Fast mobile checks Live team visibility Zao commands on the go
Yardao command centre dashboard on a laptop

Module overview

Every yard module. One connected command centre.

From vehicle visibility to bookings, parts, compliance, invoicing and logistics - with less admin, fewer missed updates and clearer visibility across the entire yard.

Feature tour

Six modules. One calm way to run the yard.

01 Real-Time Yard View

Every vehicle. Every status. Instantly visible.

A live grid of every vehicle in your yard. Colour-coded by status so you can see what is ready, what needs attention, and what is waiting at a glance.

  • Colour-coded status per vehicle
  • Branch and location filters
  • Vehicle detail cards
  • Bulk operations across the yard
02 Service Management

Bookings, services and repairs - all in one place.

Schedule MOTs, services and repairs. Track in-house work or external garages, then know exactly where each vehicle is and what is being done.

  • Today, upcoming and overdue views
  • External garage tracking
  • Book into open time slots
  • Service status updates
03 Stock Management

Parts tracked. Stock counted. Nothing missed.

Full parts and stock management. Scan barcodes to check items in and out, then keep garage teams moving with live availability and low-stock warnings.

  • Barcode scanner workflow
  • Low stock alerts
  • Parts used today
  • Order history tracking
04 Invoicing

Professional invoices. Built right in. Zero admin.

Generate invoices directly from your service records. Add labour, parts and notes, then let Yardao calculate VAT and prepare the document to send.

  • VAT auto-calculated
  • Labour, parts and stock pulled in
  • PDF, download and send actions
  • Ready-to-send invoice status
05 Compliance

MOTs, insurance, compliance - never miss one.

Visual MOT and insurance tracking across your whole fleet. 30-day warnings before anything expires, so your yard stays compliant.

  • MOT due and completed states
  • Insurance status overview
  • 30-day warning cards
  • Zao command updates
06 Logistics

Deliveries in. Defleets out. All tracked.

Track incoming deliveries and outgoing defleets on one calendar. Know what is arriving, what is leaving, and where each vehicle is going.

  • Delivery and supplier tracking
  • Defleet reason and destination
  • Calendar movement view
  • Status completed at close

Your yard deserves better tools.

No credit card. No setup fees. No faff. Get started in minutes.

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